Frequently Asked Questions
Why hire an event planner?
Hiring an event planner is crucial to the success of your event and your peace of mind. An event planner can save you time and keep you organized throughout the event planning process as they have streamlined their process over time. An event planner can connect you to professional vendors who can deliver on time and, on budget. They can also manage your budget and let you know when you need to cut back or what areas you should splurge on to give the biggest impact.
An event planner can also help you decipher tricky contract wording like “indemnification” and make sure you understand your event contracts. They can also negotiate some of your contracts to a reasonable extent because of the great relationships they have built in their industry. An event planner has the experience and knowledge to handle unforeseen problems at your event and will troubleshoot any issues in the quickest most inconspicuous manner.
Why hire an event planner if my venue provides one for free?
An independent event planner and a venue coordinator have different roles and priorities. While a venue coordinator will take care of everything for you at the venue such as the lighting and basic room set up, they work for the venue and have the best interest of the venue in mind. Their main priority is making sure the venue looks great throughout your event. Your event planner will recommend and attend vendor meetings with you, coordinate all your needs with your venue and keep you organized throughout the planning process.
Venue Coordinators are amazing at what they do and make event planners jobs so much easier, but they are not with you from beginning to end, they do not always get the chance to learn about you or your organization and may not be able to provide you with the best suggestions specific to your needs. Your event planner is there every step of the way and their priority is making sure all your needs are met.
How do you determine how much to charge?
We pride ourselves on offering a custom service to all of our clients therefore we get to know you or your organization and come up with an event plan that fits within your budget but delivers on your needs. We are certified events planners and we are also certified by the Weddings Planners Institute of Canada and we follow a strict code of ethics which means we hold ourselves to the highest standards for wedding and event planning. We pride ourselves on offering fair pricing with a quality service.
Do you get commissions from the vendors you work with?
No. We do not accept any kick backs or commissions from any of the vendors we work with. We recommend vendors to you solely on their professional nature and their ability to deliver on your vision and within your budget. If a vendor offers a discount, it is because we have built a great relationship with them and we extend that discount onto our clients.
My event is outside of the Stratford, Ontario area. Can I still hire you?
Absolutely! We work all over Southwestern Ontario and beyond. We love travelling and would be happy to plan your destination event or wedding.
What can I expect if I set up a free initial consultation with you?
When you set up a free consultation with us, we will most definitely be meeting at your favourite coffee shop! We will take some time to learn a little about you and/or your organization and share a little about us and what it would be like to work together. If we both feel like we would be a good fit for each other then we get into the details of your event and what services we can offer to help create your vision, accomplish your goals and stay within your budget.
When should I book?
For complete planning for any event, the more time the better so we would suggest you set up a free consultation as soon as possible, if we are a good fit we can start planning right away. If you are looking for help with just logistics you can usually book us 4-8 months in advance of your event. Sooner is always better especially in the summer as weekends do tend to book fast. We are now booking for 2017 and 2018 events!
Do you offer payment plans?
Yes! We pride ourselves on offering flexible payment options that suit your needs. We typically have you make a deposit that is fair to both parties and from there offer monthly payments. The final payment is usually due the week before your event.
Have another question not listed here? Send us a quick note or give us a call at 519.860.3347 and we will be in touch as soon as we can with the answer(s).